PowerApps What Is It?
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| PowerApps What Is It |
Have you seen or heard about this new Microsoft technology and are wondering what it is? In this connected world, business is changing and changing fast. It is important to keep up and look at what developments are around. In this review, I will give you an idea of what this new technology can do for your business.
PowerApps allows you to build mobile apps that can target the unique needs of your business. Do you need a lot of expertise? Yes and no. A simple system can be created quickly, but for more complex functionality a better understanding will be useful.
Office365 allows better collaboration by bringing products such as Excel, Outlook, Word and PowerPoint to the cloud. Microsoft Access has never made it to the cloud and there are probably good reasons for it. These days Access databases are being used less and less. As powerful as they are, there are limitations.
PowerApps works in the cloud and you don't need to go installing your system onto each user's PC. Each time you make an update, you just need to publish it again and the users will get the latest version automatically. What can PowerApps do to make life easier for installing software? PowerApps works in a browser so there is no software to install onto a user's PC. As long as they have access to a browser then they will be able to use your system. They must also have an Office365 account and a licence to run PowerApps.
So, how can this new technology add value to your organisation? It is promoted as a mobile device tool and in the main that is what it is. You do not necessarily need to be a PowerApps developer. It is fairly easy to get started, but if you have development experience then even better. You can create apps for your mobile phone or tablet device such as an iPad. Examples are an invoicing app, helpdesk, booking system etc.
One drawback is that you cannot create an app for a phone and expect it to look the same on a tablet or desktop PC. You would need to create a separate version for the mobile platform and the desktop platform.
Although aimed at mobile devices, you can also create apps that will run on your laptop or desktop PC. Again, just like mobile apps, everything runs in the browser. PowerApps can be used to convert existing applications on other platforms? If you have an InfoPath form or MS Access database, then these are prime candidates for converting to PowerApps.
By now you may be wondering what is the cost going to be. If you have an Office365 subscription, then PowerApps is included with it. Prices can sometimes change and it is worth checking at the Microsoft website.
PowerApps is best used for small systems. Don't attempt to port over or create a system which needs complicated code and lots of screens. Aim to keep things simple. There are plenty of PowerApps examples to get you started. There is no substitution for a good PowerApps tutorial though and a PowerApps for Newbies course can get you up to speed fast.
What can PowerApps do with Data Sources?
PowerApps can connect to a variety of data sources. For example, it can connect to Excel, SharePoint, SQL Server, DropBox and many, many more. It is not possible at the moment to connect to an MS Access database, but there is a workaround.
SharePoint is an ideal candidate for connecting to as just like PowerApps, it is cloud based and part of Office365. It is possible to connect to the on-premises SharePoint and SQL Server, but you will need to use what is known as an on-premises Gateway.
All in all, PowerApps, along with Office 365, are solid products that Microsoft are continually improving. More and more organisations are seeing the benefits and jumping on board. Give it a try and you may be pleasantly surprised.
Do you want to learn more about PowerApps? Download my FREE PowerApps Book here
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FAQ
What are Microsoft Power Apps used for?Microsoft Power Apps is a suite of applications, services, connectors, and a data platform that enables users to rapidly build custom apps tailored to their business needs. It is designed for both professional developers and non-technical users, allowing them to create feature-rich applications without extensive coding expertise. Here’s what Power Apps are used for:
1. Custom App Development
Power Apps helps organizations create apps that streamline workflows, automate tasks, and enhance productivity. Users can design apps for specific business functions, such as managing inventory, tracking employee performance, or handling customer feedback.
2. Data Integration
Power Apps connects seamlessly with a wide range of data sources, including Microsoft 365, Dynamics 365, SQL Server, SharePoint, and third-party platforms. This integration allows users to pull and analyze data efficiently within their apps.
3. Mobile-Ready Solutions
Apps built using Power Apps are mobile-friendly, enabling users to access and interact with their business applications from smartphones, tablets, or desktops.
4. Process Automation
Power Apps supports integration with Microsoft Power Automate, enabling users to automate repetitive tasks and business processes, reducing manual effort.
In essence, Power Apps empowers businesses to build cost-effective, scalable, and user-friendly solutions that address unique operational challenges while improving overall efficiency.
Microsoft Power Apps is used by a diverse range of organizations, from small businesses to large enterprises, across various industries. Its versatility and low-code approach make it accessible to users with different technical backgrounds, including:
1. Business Professionals
Employees in sales, marketing, HR, and operations leverage Power Apps to build custom applications that address specific challenges in their workflows. For instance, HR teams use Power Apps to track employee onboarding, while sales teams manage customer leads and orders.
2. IT and Developers
Professional developers and IT departments use Power Apps to create scalable, secure, and robust applications. While Power Apps simplifies app creation, developers often use it in conjunction with traditional coding to deliver advanced functionalities.
3. Citizen Developers
Non-technical employees, known as citizen developers, utilize Power Apps to create apps without deep programming knowledge. These individuals can solve day-to-day challenges by automating tasks and building custom tools.
4. Enterprises Across Industries
- Healthcare: Patient management and appointment scheduling apps.
- Retail: Inventory tracking and store management solutions.
- Manufacturing: Quality control and equipment maintenance apps.
- Education: Student progress tracking and administrative tools.
Power Apps is a critical tool for any organization aiming to improve productivity, automate processes, and foster innovation by empowering users to create tailored solutions independently.
Microsoft Power Apps offers three main types of applications, each designed to address specific business needs and user scenarios. These are:
1. Canvas Apps
Canvas Apps provide users with complete creative control over the app design. Users can start from a blank canvas and drag-and-drop elements like buttons, text fields, and images to build the app interface. Canvas Apps are highly flexible, allowing users to connect to a wide range of data sources, including SharePoint, Microsoft 365, and SQL Server. These apps are ideal for creating custom, task-specific applications, such as inventory trackers, scheduling tools, or data entry forms.
2. Model-Driven Apps
Model-Driven Apps follow a data-first approach, where the app structure and layout are automatically generated based on the data source. These apps are built using Microsoft Dataverse, providing a more standardized and responsive interface. Model-Driven Apps are ideal for complex business processes that require automation and integration, such as customer relationship management (CRM) systems, case management, or sales tracking.
3. Portals
Power Apps Portals enable organizations to create external-facing websites that allow users outside the organization, such as customers or partners, to interact with business data securely. Portals are often used for customer self-service, support ticket management, or community engagement.
Each type of Power App addresses unique use cases, making the platform versatile for various business scenarios.
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